Productivity system

in about 1 hour

Your productivity system should help you be more productive, stay focused and not waste time.

My main default was to take task X and spend T time on it. The question lies in what makes up that T time:

Where

• x is the time needed to complete task X, to mark it as done.
• z is the extra time spent trying to make it “perfect”.

When we have n tasks per day and we want to be more productive, we should focus on x because it directly affects the completion of the task. The productivity of the day will be marked by:

While the time spent perfecting the tasks is:

However, x_n < z_n because it is always going to take us more time to do something in a “perfect” way than to just do it. We end up spending more time over-optimizing.

Task completion process:

1. Create a list of tasks you want to get done.
2. Highlight the most important tasks.
3. Create tasks and assign pomodoros. Will it take 1, 2 pomodoros? We should aim for 1-2 pomodoros maximum per task. If it is more, we should split it into smaller tasks. This way, we keep the tasks specific and manageable.

To track pomodoros, I use pomodoro.manuelalferez.com. It's built with privacy first: your data stays on your device, stored locally in your browser. No tracking, cookies, or analytics. All in a minimalistic interface. It’s completely free, and it always will be.